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Formalities

The International Office can help you at dealing with the most important formalities during and at the end of your studies.

The completion of several important formalities is required during and at the end of your studies. The formalities differ regarding whether you want to end or extend your stay:

Rückmeldung (Re-Registration) for the next semester
You are required to re-register at the university before the start of each semester. This is done by transferring the Semesterbeitrag.The bank details can be found in your C@MPUS account.  Pay attention to the re-registration deadline (Rückmeldefrist). It is January 15 to February 15 for the following summer semester and July 15 to August 15 for the following winter semester.

Residence permit extension at the Ausländerbehörde
Please also make sure to make an appointment at the Ausländerbehörde and extend your residence permit. You will have to provide the Admissions Office with your extended residence permit.

Extension of your health insurance contract at your health insurance provider
Please contact your health insurance provider and make sure to extend your health insurance contract.

We strongly recommend that you take care of all formalities while still being in Stuttgart. Once you have left the country it will be much more difficult.

  • exmatriculation at the university
  • the cancellation of your tenancy agreement – for the refund of your deposit charged by the Studierendenwerk Stuttgart.
  • de-registration at the Bürgerbüro
  • cancellation of your health insurance contract – make sure to contact your health insurance provider well before exmatriculation!
  • cancellation of your German bank account
  • de-registration of the Rundfunkbeitrag

Exmatriculation
At the end of your studies you need to exmatriculate at the Admissions Office. For most formalities the certificate of exmatriculation is required (e. g. in order to cancel your bank account or your health insurance). 
You will be able to download a certificate of exmatriculation on C@MPUS.

Moving out of the dormitory
When you move out of the dormitory the dormitory deposit of EUR 400 can be refunded. Before you move out of your dorm please contact your caretaker (Hausmeister). He has to check your room before the Studierendenwerk Stuttgart will reimburse your deposit. You need a Laufzettel from the caretaker which confirms you handed over your room in an acceptable condition. The deposit will be transfered to your bank account. Students without bank account in Germany, the European Union or in Iceland, Norway and Switzerland can collect the deposit directly from the Studierendenwerk Stuttgart. In this case you need a receipt of the bank in Germany confirming that you have already closed your bank account. Please call the person in charge for your dormitory at the Studierendenwerk Stuttgart and make an appointment for the reimbursement of your deposit.

De-registration at the Bürgerbüro
Before you leave Stuttgart you have to de-register at the Bürgerbüro/Einwohnermeldeamt with the green cancellation form (Abmeldung) which is available at the Bürgerbüro or at the Office of International Affairs.

Cancellation of your health insurance
As a rule it is only possible to cancel your health insurance at the end of a semester. After submitting the de-registration form Exmatrikulationsformular to the university your health insurance company will automatically be informed by the university of your de-registration and your insurance contract will end then.

Cancellation of your bank account
Before you leave Stuttgart you should cancel your bank account. Please go to the bank in person and return your bank cards. In exceptional cases (e.g. if you are still awaiting money transfers to your account) the account can also be cancelled by e-mail.

De-registration of the Rundfunkbeitrag
When you leave Germany you need to de-register your Rundfunkbeitrag to avoid further payments.

Formalities that can occur during your studies

Change of address

If you change your address during your stay it is your duty to inform the following institutions (this also applies if you are staying in the same city):

  • Residents' Registration Office (Rathaus/Bürgerbüro):
    Fill in the form Ummeldung
  • Admissions Office for Foreign Citizens and EU Citizens:
    Adress and contact details can be changed in C@MPUS.
  • International Office: Inform us via E-Mail or our contact form
  • ARD ZDF Deutschlandradio Beitragsservice (for Rundfunkbeitrag): Fill in the form Daten ändern
Also think of
  • Health insurance company
  • Bank

Additional formalities

If you are an Erasmus+ exchange student or an exchange student from overseas, there are some additional requirements that apply to you:

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How to extend your studies
Please contact the International Office in order to find out whether you are able to extend your stay. Your Learning Agreement needs to be modified. Afterwards, it needs to be signed by you, your home university and the Erasmus+ coordinator at your institute in Stuttgart.

If you are allowed to extend your stay, you have to re-register transferring the contribution to the bank account indicated in C@MPUS. Check Extension above for further necessary formalities.

Additional requirements at the end of your stay:

Certificate of departure
Some Erasmus+ students need to get a signature on their certificate of departure for their home university. Please contact the Erasmus+ coordinator of your institute and kindly ask him or her to sign your paper. The Erasmus+ coordinators are able to sign your certificate of departure only five days prior to your departure.

Transcript of records
Please hand all your course certificates (Scheine) to the Erasmus+ coordinator of your institute. He or she will prepare a transcript for you which you can present to your home university. Please contact your lecturers in time in order to receive your Scheine.

If you have further questions, please check our FAQ page.

How to extend your studies
Please contact the International Office in order to find out whether you are able to extend your stay. Your home university needs to send you a confirmation for the extension of your stay.

If you are allowed to extend your stay, you have to re-register transferring the contribution to the bank account indicated in C@MPUS. Check Extension (ANKER) above for further necessary formalities.

Sometimes, but not always, it is possible to extend your dorm contract as well. Please contact the Office of International Affairs as soon as possible if you want to stay in your dorm.

If you have received a scholarship it is not possible to extend the duration of payment from the scholarship.

Additional requirements at the end of your stay:

Confirmation of academic performance
Please submit your list of courses (form will be handed to you at the beginning of your stay) and copies of your course certificates (Scheine) to the International Office.

We provide you with a confirmation of academic performance (CAP) as soon as your documents are complete. Please contact your lecturers in time in order to receive your Scheine. You can hand them in via e-mail or ask your lecturers to send them to the IZ directly (esp. if you have to leave Stuttgart before the Scheine are being issued!). The CAP will be sent to your home university.

If you have further questions, please check our FAQ page.

Contact

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  • +49 711 685-68566
  • Write e-mail
  • Office hours: Mon to Fri: 10:00 am – 12:00 am, Mon and Wed: 1:30 pm – 4:00 pm