Information for international students

As COVID-19 has been changing our everyday live, we aim at providing you as international students with additional support and information concerning your residence permit, financial support, contact persons and social activities.

Our website will constantly be updated. We will provide you with further information and offers. We therefore kindly ask you to check our website regularly in order to stay informed.

As the situation changes on a daily basis, we kindly ask you to keep yourself updated:

On this webpage we will also provide as much information as possible for you as international students in Stuttgart. 

Infosheet about entry regulations
Welcome Checklist

For newly arrived international students

All prospective students and applicants should contact the Admissions Office in case of questions. Concerning the confirmation for your entry to Germany by our university please also refer to the Admissions Office.

Before travelling to Stuttgart, check out our web-seminar "Pre-Departure"

In addition to the formalities described on our website, we ask you to observe the federal travel restrictions and the state government's quarantine regulations. Students who have been in a corona-risk area within the last 14 days before coming to Germany must report to the Office for Public Order by e-mail and comply with a 14-day quarantine.

Students who can prove by a negative corona test that there is no risk of an infection with covid 19 are exempt from the quarantine obligation. The medical certificate must be available in German or English and the test may not have been conducted more than 48 hours prior to entry.

For more information regarding our orientation program, the schedule for the first days and the registration for the events, please visit our website

Welcome to Stuttgart in these exceptional times! We look forward to meeting you in person once the situation allows it. In order to keep on track with the formalities you need to take care off we kindly ask you to check our website regarding first steps in Stuttgart and to also check out our Welcome Guide. Please mind that some processes have changed due to corona. The newest information can always be found in our Welcome Checklist, which is an updated version of the Welcome Guide. 

Please note the present regulations:

  • The room key can only be handed over to you in person. It is not possible to have somebody pick up the key for you.
  • For moving in it is necessary that you have made an appointment with the caretaker. You’ll find his contact in the moving-letter sent to you by Studierendenwerk Stuttgart or VSSW
  • If you travel from a high risk area to Germany, you will need to show a negative corona test result when moving into your dorm room (not older than 48 hours)

The enrollment is done via e-mail and postal mail remotely. For further information, please check the information on the website of the Admissions Office. Please remember to update your adress in the C@MPUS portal to your German adress. Your student ID will be sent out via postal mail, but only to a German address. Make sure that your name is written on your mailbox, otherwise mail does not get delivered. 

If you were not able to enter Germany, but would like to follow the online courses of the winter semester please complete your enrollment. Otherwise you won't have access to the online courses. Please consider that you receive your student ID only upon arrival in Germany.

If you stay in Germany for more than 90 days you are required to register at the residents’ registrations office in your place of residence within 14 days upon arrival. After the registration you will receive a confirmation (Meldebestätigung) which you will need in order to open a bank account. Due to the corona situation, please send the necessary documents (copy of your passport/identity card and the registration form) via postal mail to the corresponding Bürgerbüro. You will receive your confirmation in return via postal mail again. 

Please note that you have to use the German registration form for the registration. If you need help, you can check the guideline.

The student visa is normally valid for a maximum of 3 months. If you intend to stay longer than indicated in your passport, you must apply for a residence permit (Aufenthaltserlaubnis) at the foreign registration authority of your town of residence upon arrival in Germany. In Stuttgart this is the Ausländerbehörde or Bürgerbüro [de]. You can now send the application form online via e-mail. Please consider the necessary documents as well. Please mind our FAQ section for any further questions.

Please send a request by e-mail to the health insurance provider you want to choose or have a look at their websites. Sometimes you can buy the health insurance direclty from the website. The providers will send you documents via e-mail which can be filled out online.

Students not in Stuttgart:

If you were not able to enter Germany, but would like to follow the online courses of the winter semester anyway, please complete your enrollment. Otherwise you won't have access to the online courses. You don't have to take out a German health insurance until you arrive in Germany. If you have questions, please don't hesitate to contact us via e-mail. 

The Robert Koch Institute continuously informs about the current COVID-19 situation in Germany and regularly publishes information sheets with instructions for affected patients:

Support during COVID-19

The International Office at the IZ is closed until further notice, but we are happy to answer your requests via e-mail or telephone. Please inform yourself about the person in charge and send an e-mail to the responsible colleague

Online consultation hours at the International Office!
The International Office offers online consultation hours to students.
Mon + Wed from 1.30 p.m. to 4 p.m.
Tues + Thurs from 10 a.m. to 12 p.m.

If you are unable to pay monthly bills, e.g. your health insurance, please contact the persons in charge and inform them about your situation as soon as possible to avoid fees due to late payment. More information can be found in our information sheet

New from October 14, 2020:
Students in temporary financial emergencies can apply for a financial aid until November 02, 2020.

Interim financial aid by the Studierendenwerk

This non-repayable grant for students faced with pandemic-related financial hardship  is funded by the Federal Ministry of Education and Research (BMBF).

Applications can only be filed separately for the months June, July and August 2020 and must be addressed to the Studierendenwerk Stuttgart. Depending on the proven need, students can apply for a support between EUR 100 - EUR 500 per month.

Financial Aid - KfW

from June 1: International students can apply for a study loan from KfW

Requirements: You are registered with a German adress. 

  • You will receive the first rate for July. 
  • The loan for international students is limited until 31.03.2021

In special cases, international students can apply to be exempted from the tuition fees of EUR 1.500. More information. 

Are you looking for information in English about the current political situation in Germany due to the corona virus? As there are several restrictions in Germany right now and it is hard to find information in English, we have collected some helpful links for you: 

Do you know STUBE? STUBE is a short form for the German word “Studienbegleitprogramm” and is an offer for students from Africa, Asia, Latin America and Eastern Europe. Its motto is: Education for improved development! STUBE invites you to interesting seminars on global issues, currently in a webinar form. Have a look!

https://www.stubebw.de/en/

Please inform yourself about extra regulations in your student dormitory.

Sometimes you have to overcome obstacles in order to manage and finish your studies successfully. If you want to study with less stress or optimize your learning techniques, take advantage of the learning counseling services.

If you need additional support when it comes to studying, we recommend that you check out the Learning Counseling. It is offered in English and in German. They will shortly provide a newsletter containing useful learning tips. 

FAQ regarding visa and residence permit

Should you have questions concerning your visa or residence permit we recommend you first check the homepage of the foreign registration office of your place of residence for current information and the situation concerning the opening hours.

Please wait. You will receive the documents by post and that might take some time. If you applied for the extension in time your stay in Germany stays legal.

Please make sure your mailbox is clearly labelled with your full name!

Please apply for an extension of your residence permit before it expires. You can do this via e-mail with the foreign registration office (Ausländerbehörde) of your place of residence. Please send the required documents and proofs as attachments. The foreign registration office will then either inform you how to proceed or send you the extension via post.

Please make sure your mailbox is clearly labelled with your full name!

 

As soon as possible and in any case before the 90 days are over:

  • Complete the formalities regarding health insurance, residence registration and enrollment at the university. Currently you can do all this via email or online. Detailed information about the formalities can be found in the Welcome Guide.
  • Apply for a residence permit via e-mail with the foreign registration office of your place of residence. Please send the required documents and proofs as attachments. If possible, attach also a filled in application form for the residence permit. The foreign registration office will either inform you how to proceed or send you the extension via post.

Please make sure your mailbox is clearly labelled with your full name!

 

 

As soon as possible and in any case before your visa expires:

  • Complete the formalities regarding health insurance, residence registration and enrollment at the university. You can do all this via email or online. Detailed information about the formalities can be found in the Welcome Guide
  • Apply for a residence permit via e-mail with the foreign registration office of your place of residence. Please send the required documents and proofs as attachments. If possible, attach also a filled in application form for the residence permit. The foreign registration office will either inform you how to proceed or send you the extension via post.

Please make sure your mailbox is clearly labelled with your full name!

The decision will be made by the officers of the Federal Police at the border/airport.  You must show a valid residence permit, a proof that Germany is your main place of residence and a proof of an urgent reason to enter Germany. The following documents will be helpful:

  • Passport and residence permit
  • Current enrollment certificate
  • Residence registration, rental contract
  • Working contracts (if any)

The University of Stuttgart is not in the position to give a recommendation regarding re-entry in Germany.

Further information about the entry regulations can be found on the homepage of the Federal Ministry of the Interior

 

Contact the foreign registration office (Ausländerbehörde) of your place of residence before your residence permit expires. Explain your situation and if possible, add suitable proofs as attachments. The foreign registration office will inform you how to proceed. If an extension is not possible you will need to apply for a new entry visa at the German mission nearest to you (once it is possible).

E-mail adresses for Stuttgart

Yes. International students may usually stay 6 months abroad without losing their residence permit in Germany. Before the six months are over please contact the foreign registration office (Ausländerbehörde) of your place of residence (E-Mail adresses for Stuttgart) Explain your situation and if possible, add suitable proofs as attachments. The foreign registration office will inform you how to proceed. If an extension is not possible you will need to apply for a new entry visa at the German mission nearest to you (once it is possible).

 

The decision will be made by the officers of the Federal Police at the border/airport.  You must show a valid visa and a proof of an urgent reason to enter Germany. The following documents will be helpful:

  • Passport and visa
  • Letter of Admission and if possible, current enrollment certificate
  • Rental contract or proof where you will be staying in Germany

The University of Stuttgart is not in the position to give a recommendation regarding entry in Germany.

Further information about the entry regulations can be found on the homepage of the Federal Ministry of the Interior. Please also mind our entry and quarantine restrictions

 

You will need to apply for a new entry visa at the German mission nearest to you, once it is possible.

The authorities act cooperative and

- accept all documents sent via e-mail instead of bringing them by in person or sending postal mails

- accept pictures of documents instead of hard copies or scans

- accept a picture of your signature instead of your original signature.

How to fill in pdf forms online:

  1. Visit the website: https://www.pdfescape.com/open/
    2. Select "Load PDF from Internet".
    3. Enter the URL of the from you need (see above).
    4. Select the Text Tool at the top left.
    5. In the end click on the green double arrow on the far left to download the edited PDF.

    If you cannot manage to fill in the documents online please arrange an appointment with our colleagues in the IZ (Mo-Fri 9.00-12.00+1.30-4.00). Therefore, please send an e-mail. We will pass the document through the door.

The University of Stuttgart does not have any information when visa applications will be possible again.

The winter semester courses begin on November 2, 2020. The enrollment will presumably be possible until November 30. Changes are possible so keep up to date by checking the university website regularly:

https://www.uni-stuttgart.de/en/university/news/corona/

If you cannot arrive in time you might want to postpone your admission to a later semester. The possibility to do so depends on the admission regulations of your study program. 

Bachelor´s students please contact the Admissions Office for further information.

https://www.uni-stuttgart.de/en/study/application/admissions-office/

Master´s students please contact their respective study program manager or course director. The contacts can be found under each study programs description:

https://www.uni-stuttgart.de/en/study/study-programs/

Activities

Unfortunately the ready.study.stuttgart team cannot offer any personal events at the moment, but we think about some alternative ways of socializing without meeting in person. We will keep you posted through our newsletter. If you have any alternative event ideas or if you want to register for our newsletter please contact us via e-mail.

We usually offer you opportunities to meet other students and widen your network. Since this is not possible at the moment, we want to give you a chance for online meetings, playing games with other students from the comfort of your couch. If you are interested in our online roundtable series, where we want to play different online games together, you can send an e-mail. So we can add you to our mailing list. Please answer the following questions in your e-mail: 1. What is your study program? 2. Have you heard of the Intercultural Mentoring Program before?

Staying healthy by eating well and doing exercises is very important while you stay at home. We have collected a few offers where you can do sports at home, even in your dorm room. Some videos are in German, but through watching the video you can follow along even with minor German knowledge.

University sports (Hochschulsport)

The University of Stuttgart’s sports department offers workouts on Facebook or Instagram. They also offer courses in English or you can check out the "30 min at home HIIT workout” on YouTube which was especially made for English speaking students. You will need no equipment and only little space so you can even take part in your dorm room.

sport@home (by the city of Stuttgart)

The various sports clubs throughout Stuttgart offered daily sport sessions. If you cannot participate live you find the videos on their homepage or YouTube channel afterwards. All levels are welcome and different sports (such as functional training, yoga, core workout) are offered.

Contact

This picture showsDezernat Internationales
 

Dezernat Internationales

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